Posted: 07/09/2024 Employment Type: Temp/Hire Industry: CLERICAL Job Number: 20511_1 Pay Rate: $17.00

Job Description

Local client looking to hire a full time Administrative Assistant for busy office.\nAnswer, screen and forward incoming phone calls\nAssisting with new hire paperwork, resources and training, particularly for technicians\nTyping daily reports\nEmailing to clients a variety of materials testing reports for the Fayetteville and Little Rock offices\n\nScheduling appointments\nReceive communication from Contractors/Clients and provide basic and accurate information via phone/email\n\nCoordinate continuously with technicians to provide instruction and them with information required to perform services\n\nPerform other clerical receptionist duties such as photocopying/scanning, transcribing, shredding, and emails\n\nMonthly invoicing on a Billing Manager level\nCoordinating with Accounting Department near the end of each month regarding which projects to invoice for the month\nCreating the invoice from the Work in Progress report\nPreparing Liens or other paperwork required by the client for the invoice\nEmailing the invoice to the client\nCreating a spreadsheet for materials testing fees for Fayetteville and Little Rock\nEngineering projects and emailing to the Accounting Department in Little Rock\nFollow-up emails to clients on outstanding invoices; tracking Aged Receivables\nClosing out projects\nReceipts:\nCoordinating throughout each week with Accounting Department on any missing or outstanding receipts/invoices\nScanning, Naming and Placing in appropriate credit card/invoice files

Job Requirements

Exceptional customer service skills
Highly organized
Flexible with the ability to multi-task
Ability to manage time well and prioritize work
Skill in completing assignments accurately and with attention to detail
Ability to lead office staff and motivate employees
Maintain composure in a busy work environment
Understanding of office management systems and procedures
Ability to accurately prepare and maintain records, receipts, invoices, files, reports and

Ability to process and handle confidential information with discretion
Excellent written and verbal communication skills
Prior office experience
Proficient in Windows 10, MS Office Suite, Word, Excel, etc.
Good communication skills with personnel with a variety of backgrounds/personalities

Monday - Friday 7: 30a-4: 30p/5p

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